RotoBot LLC (referred to as “us”, “we”, or “our”) is the entity behind www.rotobot.ai and the RotoBot App, collectively known as the “Service”. This Privacy Policy outlines our practices concerning the gathering, handling, and disclosure of Personal Information when you engage with the Service. Your information will not be shared or utilized, except as outlined in this Privacy Policy. The Personal Information collected is instrumental in delivering and enhancing the Service. Utilizing the Service signifies your comprehension and acknowledgment of our control over the collection and usage of this information. Unless specified otherwise within this Privacy Policy, the terms herein have identical definitions as those in our Terms of Service.
Information collection & utilization
Upon utilizing the Service, certain information is obtained and collected from you as detailed below.
Submitted information
For Service access, account creation is mandatory. During this process, we might collect personal information like your name, email address, and phone number without limitation.
Additionally, we may collect:
- information shared while posting or interacting with others on the Service;
- information shared when reporting issues with the Service;
- records and copies of correspondence (including email addresses) if you contact us;
- responses to our voluntary surveys or promotions; and
- any other information you choose to provide.
Automatically collected information
Certain information is automatically collected when you use the Service. This may include:
- the domain and host from which you access the Internet, including your device's IP address and your Internet Service Provider's IP address;
- the type and version of the browser software or app you use along with your operating system;
- the date and time of your Service access;
- the duration of your stay on the Service;
- device information including its unique identifier, mobile network information, and phone number; and
- demographic information and languages used by the device.
General statistical information, not identifying you individually (except for the IP address), may also be collected concerning the Service usage. This information helps us monitor Service usage, evaluate performance, ensure your device's technological compatibility, and understand the relative significance of the information provided on the Service. It also aids in conducting statistical analyses on usage patterns.
We employ technologies like cookies and similar technologies such as web-beacons (collectively referred to as “cookies”), which are strings of information stored on a user's device, aiding in recognition upon returning to the Service. This technology assists in tracking Service interactions, catering to user preferences, and enhancing the Service over time. The cookies may be session-based (lasting only during the current session) or persistent (remaining beyond the current session). Users not wishing to have cookies or similar technologies on their devices can opt-out by adjusting their privacy settings or choosing not to use the Service.
Usage and dissemination of information
Your Personal Data is not sold to third parties. We do not share your Personal Information with third parties except as necessary to provide the Service, as described in this Privacy Policy, including our use of third-party AI services outlined below.
To provide AI-powered features within the RotoBot app, user-entered text queries (such as fantasy football questions and prompts) are transmitted to third-party AI service providers to generate responses. We currently use the following providers:
- OpenAI, Inc. — queries are processed via the OpenAI API to generate AI responses. OpenAI's privacy policy is available at openai.com/policies/privacy-policy.
- Google LLC — queries are processed via the Google Gemini API to generate AI responses. Google's privacy policy is available at policies.google.com/privacy.
What is collected: The text content of questions or prompts you enter into the RotoBot app.
How it is collected: Query text is captured at the time of submission within the app's AI features.
Why it is used: To generate fantasy sports analysis, advice, and responses on your behalf.
Third-party protections: Both OpenAI and Google provide data protection standards equivalent to or greater than those described in this Privacy Policy. Neither provider is permitted to use your query data to train their models without your separate consent under their respective terms of service.
You may withdraw your consent to AI query sharing at any time via the Settings screen within the RotoBot app. If you withdraw consent, AI-powered features will be disabled.
Notice for the following purposes
- For the management and administration of your account.
- To process, finalize or act upon, or respond to your request or the reason for providing that information.
- To register and/or authenticate you in relation to the Service.
- To engage with you regarding your request or the reason for providing the information.
- To furnish you with additional information concerning our Service.
- To contractors, service providers, and other third parties aiding our business operations.
- To our affiliated entities, subsidiaries, and advisors.
Your information will never be sold to third parties. We collect only the essential information required to offer our Service to you. Your Personal Data is not sold or shared with any third parties. This privacy policy is provided to clarify how we gather and use information from our visitors and customers.
Links to external websites and applications
Clicking on links within the Service may redirect you to third-party websites or applications, where different privacy policies will apply. We hold no responsibility for the actions of these third-party websites or applications. It's advisable to review the privacy policy of each website or application you visit. The inclusion of any links within the Service is meant for your convenience and does not imply endorsement, unless explicitly stated.
User rights
Users have the ability to exercise specific rights regarding their Personal Information handled by us, which may vary based on their location. Depending on your residency, you may have the rights to:
- Withdraw consent at any given time. If you have previously granted consent to the processing of your Personal Information, you have the right to retract it.
- Object to the processing of your Personal Information, especially if the processing is done on a legal basis other than consent. More details are provided in the section below.
- Access your data. You are entitled to ascertain if we are processing your Personal Information, gain disclosure regarding certain facets of the processing, and obtain a copy of the Personal Information being processed.
- Verify and seek amendment. You have the right to verify the correctness of your Personal Information and request its update or correction.
- Restrict the processing of your Personal Information under certain circumstances. In such cases, we won't process your Personal Information for any purpose other than storage.
- Have your Personal Information deleted or otherwise removed under certain circumstances.
- Receive your Personal Information and have it transferred to another controller. You can receive your Personal Information in a structured, widely used, machine-readable format and have it transferred to another controller without hindrance, provided the processing is done by automated means and based on your consent, a contract you are part of, or pre-contractual obligations.
- Lodge a complaint with your competent data protection authority.
California Consumer Privacy Act (CCPA) Rights Disclosure
If you reside in California, the CCPA grants you certain rights concerning your Personal Information. Specifically, you can request:
- Details about the categories of Personal Information we collect or disclose about you;
- The sources of Personal Information;
- The business or commercial reasons for collecting your Personal Information;
- The categories of third parties with whom we share or disclose personal information. This information is also detailed in this Privacy Policy.
- Access to and/or a copy of certain information we possess about you.
- Deletion of certain information we have about you.
- Information regarding any financial incentives we offer to you, if any.
The CCPA also ensures your right to non-discrimination for exercising your rights.
We will address all requests and provide our response within the legally stipulated timeframe. However, some information may be exempt from such requests under certain circumstances, like if we need to continue processing your information or to comply with a legal requirement. We will inform you if this is the case or if certain rights don't apply in your country or state of residence. We will also take reasonable steps to verify your identity before responding to a request, which might include verifying your name, username, and email address at a minimum, depending on the sensitivity of the information requested and the type of request. You can also designate an authorized agent to submit certain requests on your behalf. For an authorized agent to be verified, you must provide them with signed, written permission or a power of attorney. We may also follow up with you to verify your identity before processing the authorized agent's request. Exercising your deletion right may result in you no longer being able to use the Service.
Where Personal Information is processed for public interest, under official authority vested in us, or for our legitimate interests, you may object to such processing by providing grounds related to your particular situation. If your Personal Information is processed for direct marketing purposes, you can object to that processing at any time without providing any justification. To learn whether we are processing Personal Information for direct marketing purposes, you may refer to the relevant sections of this document.
Modifications to this Privacy Policy
The effectiveness of this Privacy Policy commences from the date mentioned above. We hold the prerogative to alter or update our Privacy Policy at any juncture without prior notification or your approval, unless mandated by law. It's advisable to review this Privacy Policy on a regular basis. Continuation of Service usage post any alterations to the Privacy Policy on this page will be regarded as your acknowledgment of the changes to the revised Privacy Policy.
Exercising your rights
Requests to exercise your rights can be submitted to us through the contact details provided below:
- Email: team@rotobot.ai
- Address: 6 Cormiers Way, Andover MA, 01810
- Phone: 978-809-2542